WHY SHRED?

Secure Group TT > Services > Destruction/Shredding > WHY SHRED?

Why should you use our Secure Shredding service?

A few key reasons:

Fiduciary Responsibility
Need to dispose of sensitive staff and/ or client data and records
Need to dispose of other HR documents e.g. Job Applications
Local companies – Legal responsibility (as per the Data Protection Act)
Foreign registered companies – US and other laws e.g. The Gramm-Leach-Bliley Act and FACTA
To protect competitive advantages – keeping marketing and research data confidential

Outsourcing may be the less expensive option when companies weigh the hidden costs and risks regarding shredding in-house:

The volume of information to shred and frequency (each day, week or month)
The level of security for disposal re: legal compliance
The lost opportunity cost of floor space wasted to store unnecessary documents
The cost of electricity and maintenance of shredding equipment
The cost to purchase and maintain shredders
Most importantly, the value-risk of do-it-yourself (DIY) solutions:

# of employees affected
# of hours spent shredding (often using low-speed in-house shredders)
# of hours lost from core-business activities
the associated health and safety risks to the employees
and importantly, but often overlooked, the risk of lower-level employees handling highly confidential data (e.g. executive salaries, trade secrets, marketing plans, staffing plans, customer listings, competitive intelligence etc.)

Convenience spurs compliance:

Your personnel are unlikely to take time to shred everything that they should through slow office shredders, resulting in confidential material being:

discarded into the trash,
stored unnecessarily or
being insecurely left lying around

Such ad-hoc behaviours expose the organization to undue risk and liability.

We can instead place secure, locking containers throughout your workspaces so that employees can simply deposit documents without the hassle of removing any bindings, paper clips or staples. As an added benefit, anything discarded in error has a chance of being recovered until the bins are cleared.

Certified Destruction:

In the event of a privacy violation, complaint or audit, your firm can be asked to verify its compliance to data protection systems. Destroying materials yourself provides you with no verifiable record of ongoing regulatory compliance, but our service provides you with an audit trail and, on request, a Certificate of Destruction.

Corporate Social Responsibility Requirements:

The shredded material we produce is normally recycled, an environmental benefit.

Employees:

All our employees: –

must supply Certificates of Good Character (from the Trinidad & Tobago Police Service)
must sign confidentiality agreements
must wear company uniforms
must display company issued picture IDs